Notice of the Annual General Meeting of the Dragons Supporters Club, and call for review
Notice is hereby given that the Annual General Meeting (AGM) of the Dragons Official Supporters Club (DOSC) will be held:
at Rodney Parade, Rodney Road, Newport, NP19 OUU
on Friday 27th July 2018
At last year’s AGM, a resolution was passed stating that when the DOSC accounts for the 2017/18 season were published, the committee will ask for two suitable volunteers to review the accounts ahead of the AGM. If you are interested in undertaking this role, please contact email@example.com
At the AGM, you, as a member who is entitled to vote at the AGM, will be asked to consider and vote on the following matters below
Matters for Voting
- The re-election of those committee members who have stood down in accordance with Article 4.2 of the DOSC Constitution – namely Matt Andrews, Dan Hallett.
- The election of new committee members who have properly provided 14 days' notice ahead of the AGM of their intention to stand, and in what capacity. Notice of intention to stand should be made to the committee in writing by post, e-mail or via the web form below, in accordance with Article 3.3 of the DOSC Constitution
The DOSC constitution provides for a maximum of 15 members on the committee. Provided that the remaining committee members, those standing for re-election and those standing for election do not in total exceed 15, then, the vote will carry unless a greater number of voting members oppose the election of an individual than support it.
In the event that the remaining committee members, those standing for re-election and those standing for election in total exceed 15, then members will be asked to name their preferred candidates
By example – Remaining Committee members = 6
Standing for re-election = 1
Standing for election = 10
Total = 17
In this example, there are 11 individuals standing for election, for 9 places. Members will be asked to name their preferred 9 candidates. Votes will be collated, and those 9 receiving the most votes will be elected.
Deletion of Article 6.3 - “Upon written request the DOSC will provide the Dragons with visibility of any and all financial holdings the DOSC has at its disposal”
As an independent body, it is improper that the Dragons have a constitutional right to inspect the finances of the DOSC. Whilst in practice the DOSC will almost always acquiesce to any reasonable request from the Dragons, there is no need for this to be included in the constitution.
In accordance with Article 6.5 of the DOSC Constitution, this resolution requires a two thirds majority acceptance vote of those members present at the vote
Replacement of references to “NGD” with “the Dragons”
To update the constitution to reflect the rebranding exercise undertaken by the (now) Dragons.
In accordance with Article 6.5 of the DOSC Constitution, this resolution requires a two thirds majority acceptance vote of those members present at the vote.
The use of DOSC retained funds
As the accounts show, the DOSC held a retained surplus at the year end
In the recent DOSC Survey and focus groups, the committee asked for suggestions as to how member’s funds should be used. The Committee will set out a shortlist of options at the AGM for members to vote on.
Approval of DOSC Accounts 17/18
Following answering any questions from the floor, members will be asked, by a simple majority, to approve the accounts.
By order of the Committee
If you are interested in standing for election at the AGM, please complete the expression of interest form below - Deadline 13th July.